Diagramming; It’s in the planning.

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One of the most important components to every event that we cover is how our inventory is applied to each event space in the safest and most efficient way possible. At Made in the Shade, we call this “effective shade.” Effective shade is planned shade that utilizes all available space to provide maximum coverage at an event site. By maintaining a functioning, large inventory of multiple tent sizes and styles, we can offer a variety of options to our clients. There are many paths that lead to the final layout prior to delivery and we explore as many as we can to make sure that the client’s needs are met, that the equipment rental fits into the budget and the aesthetic is pleasing, functional and inviting. We take great pride in the satisfaction of our clients from the moment they contact us to when we leave their site at the end of their event.

The diagram, or event layout, is probably the most important part of the rental. New and returning clients all need to have a diagram to allow for even the most basic preparation of the job quote or order. For our sales representatives, here at Made in the Shade, it is their job to probe the customer on what they are looking to rent. Their needs determine what will be pulled from our inventory to meet the event’s specific requirements. No two event’s needs are exactly the same. The larger the events get, the more intricate and detailed the needs of the event become.  By creating a diagram, it provides a blue print to what the job will entail and it aides in the process of pricing the job.

 More often than not, timing is critical and a company that can act and react is a company that will be preferred over all others. As technology has improved, so has the time it takes to review a site and formulate a detailed quote without ever setting foot at the site. By implementing Google Earth’s measurement tool and their continually updated satellite maps, it makes visiting a site in virtually a value that has very little impact on time and resources. The greatest part is that these tools are free to use and available to anyone with a smart phone, pc or tablet.

Still, the only way to get the most accurate measurements is to hit the ground physically. By dispatching one of our sales reps to the site for an on-site meeting, we can get physical measurements that used in conjunction with the satellite maps, give us the framework for what the true needs will be for the event.  At Made in the Shade, when a quote is generated and pricing is accepted, we will schedule an on-site walk through. We do this for two reasons, we simply cannot go to every client’s location that calls in to request a quote and we want to make sure the client is serious about the rental and not just phishing for the best price.

When it comes to tenting, the diagram is the beginning and the end and everything in between. It is impossible to physically hand our equipment to our customers and show them exactly what they are renting prior to their event. A diagram, on the other hand, is a way for a customer to review the needs for their event. The diagram helps them visualize the how the rental items will come together to create their event space. The warehouse looks to the diagram for loading the job correctly and the delivery teams depend on the diagram once at the site for the installation. If a permit is required, the fire department will require it for the final walk through in order to approve the tenting permit. Our sales rep refer to it next year if it is an annual job. For Made in the Shade, the diagram is one of the many keys to our success.

 

 

 

 

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» Blog » Diagramming; It’s in the planning.
On June 30, 2017
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Mary Young

There truly are not enough positive things to say about Made in the Shade. From exactly matching our “in a perfect world” vision, to their consistently efficient and easy customer service, this company makes my job sourcing rentals hassle-free. If you’re looking for a no-stress, quality job done by trustworthy partners, I can’t recommend Made in the Shade highly enough.

Mary Young, Events Manager, UC Davis

2016-04-05T16:57:27+00:00

Mary Young, Events Manager, UC Davis

There truly are not enough positive things to say about Made in the Shade. From exactly matching our “in a perfect world” vision, to their consistently efficient and easy customer service, this company makes my job sourcing rentals hassle-free. If you’re looking for a no-stress, quality job done by trustworthy partners, I can’t recommend Made in the Shade highly enough.

Tom Ursini

We have been working with Made in the Shade for all of our clients tenting needs for over 10 years. They continue to provide exceptional service and products, going beyond when the unforeseen happens. During one of our own personal tragedies, they were right there to help us with a temporary shelter so we could continue working. Thank you MITS Family!

Tom Ursini, General Manager, The Party Concierge, Inc.

2016-06-28T15:23:39+00:00

Tom Ursini, General Manager, The Party Concierge, Inc.

We have been working with Made in the Shade for all of our clients tenting needs for over 10 years. They continue to provide exceptional service and products, going beyond when the unforeseen happens. During one of our own personal tragedies, they were right there to help us with a temporary shelter so we could continue working. Thank you MITS Family!

Kim Parrino

Fleet Feet Event Management has been a client of Made In The Shade since 2009. I always feel we have so many options to choose from when we establish our needs beyond the tent itself, fans, lighting, heaters, clear decorative walls. The Made In The Shade team has been so consistently professional, honest, hard-working and dependable, and it has been an absolute pleasure to work with you.

Kim Parrino, Events Manager, Fleet Feet Event Management

2016-06-28T15:24:14+00:00

Kim Parrino, Events Manager, Fleet Feet Event Management

Fleet Feet Event Management has been a client of Made In The Shade since 2009. I always feel we have so many options to choose from when we establish our needs beyond the tent itself, fans, lighting, heaters, clear decorative walls. The Made In The Shade team has been so consistently professional, honest, hard-working and dependable, and it has been an absolute pleasure to work with you.

Kerri

Made in the Shade is a company we can always count on, their customer service goes above and beyond, their service and quality of equipment is outstanding. We enjoy partnering with them on events and festivals alike. We highly recommend their service!

Kerri, Aba Daba Party Rents

2016-06-28T15:31:57+00:00

Kerri, Aba Daba Party Rents

Made in the Shade is a company we can always count on, their customer service goes above and beyond, their service and quality of equipment is outstanding. We enjoy partnering with them on events and festivals alike. We highly recommend their service!